ORCHARD KNOLLS HOMEOWNERS ASSOCIATION
PRESIDENT Richard Schinner 301-977-5196 email@example.com
VP DETACHED HOMES Karen Harris 301-670-0742 firstname.lastname@example.org
VP TOWNHOMES Eileen Solomon 301-330-2876 email@example.com
TREASURER Ail Rad 301-721-9569 firstname.lastname@example.org
SECRETARY Ken Frank 301-990-0050 email@example.com
- CALL TO ORDER
The regular monthly meeting of the Orchard Knolls Homeowners Association (hereinafter OKHA) was called to order at 7:30pm by Richard Schinner, 2000 VP President Detached Homes
The 2001 Board of Directors unanimously elected Richard Schinner-President, Karen Harris-VP of Detached Home, Eileen Solomon-VP of Townhomes, Ail Rad-Treasurer and Ken Frank-Secretary
- APPROVAL OF MINUTES OF ANNUAL MEETING
A Motion was made, seconded and passed to approve the Minutes of the Annual Meeting of January 24, 2001.
President Schinner thanked the 2000 Board Members for their time, thought and contributions to OKHA with special thanks to outgoing Treasurer Terence Chan.
Treasurer Chan summarized the role and responsibilities of the Board Treasurer, taking special glee in delivering boxes of records, stationary and "history" of the Association to newly appointed Treasurer Ali Rad.
President Schinner summarized major projects, expenses and issues for new Board Members, including: Sprinkler System Work, Picnic Funds, Replacement of Trees, StarPower Update, Annual Meeting Issues
Outgoing Treasurer Chan reported that the financial health of the Association was good, explained that 2001 assessments will NOT be increased, and explained the roles and responsibilities of the Treasurer and the Agent for OKHA, Association Bookkeeping Service, Inc.
No new business
The Board received a letter of complaint regarding parking problems in the Townhouse lot; apparently some community members of adjacent garage homes are unaware of the OKHA rules that these parking spaces are for the sole use of non-garage homes and guests of those homes. Everyone is asked to please be considerate of others, and to park excess vehicles, and those of your guests, on Blackberry Drive. Recommendation made to begin more rigorous enforcement, and potential towing, if the problem persists.
President Schinner will again distribute survey information in order to update our OKHA Community Directory. Residents are asked to provide current information; especially email addresses.
The Board discussed the trash problem in our Tot Lots. The Board recognized that part of the problem is that our facilities management company does no maintenance in winter months. The Board will ask our contractor to remove the trash receptacles during the winter, and replace them in the Spring.
After discussion, the Board recommended that property owners be notified that the Architectural Committee and Board of Directors will begin semi-annual "reviews" of the community by conducting a "Walking Inspection" to be held the two Sundays per year we change our clocks for Daylight Saving Time. Details to follow.
President Schinner explained that negotiations between OKHA and Facility Services, Inc. have resulted in the preparation of a 2-year contract to lock in our contract price. The final contract will reflect a $2000/year increase in costs (primarily due to fuel prices) and additional services including: more extensive plantings, pruning, handyman services, more extensive mulching and a more thorough fall clean up.
The recommendation was also made to make sure the final contract included language allows OKHA to end the Agreement with 30 days notice and to allow for a "rebate" in the event that Route 28 construction limits the amount of landscaping that can be done at the neighborhood entrance.
- Treasure Ali Rad will continue to find ways (and time) to put pertinent information and monthly minutes onto the web site
The next meeting of the Board of Directors will be held at Secretary Frankís residence (15630 Blackberry Drive) on Monday, March 12th at 7:30pm. All property owners are welcome to attend any OKHA Board of Directors Meeting. Your input, via telephone, letter or email is always welcome as well.
There begin no further business, the meeting adjourned at 9pm