ORCHARD KNOLLS HOMEOWNERS ASSOCIATION
ANNUAL MEETING MINUTES
february 11, 2002
BOARD MEMBERS PRESENT(Term Remaining)
BOARD MEMBERS ABSENT: None
OTHERS PRESENT (If you were present but did not sign in, please notify Secretary to correct our records).
|Milt Martin||Kathy Wyatt||Cheryl Rudzinski||Ed Abrams|
|Alex Jordan||Joel Shaw||Larry & Carol Carswell||Hulbert Li|
|Sabit Ghosh||Paul Andrew Hughes||David Haas||Leslie Beiter|
|Jerry Way||Seth Steinberg||Larry Arch||Karen Argain|
|Wanza Joyner||Curtis Low||Bonnie Berko||Smahram Nakhostin|
|Tanya Dietz||Yuan-Rang Ting||K B Soni||David Kettl|
|Jacki Pearlman||Bryan Lee||OKHA Attorney David Gardner|
The Annual Meeting of the Orchard Knolls Homeowners Association (hereinafter OKHA) was called to order at 7:45pm on February 11, 2002 by President Richard Schinner.
A motion was made, seconded and passed approving the Minutes of the 2000 Annual Meeting.
At-Large Member Homaitabar was unanimously elected to a 3-year term.
Treasurer Ali Rad, after being unanimously re-elected to a 3-year term, proceeded to review 2001 and the 2002 Budget (see attachment). Highlighting changes from prior years, Rad pointed out line items for Tot Lot Maintenance, Social and Recreation, Trash Removal and Liability and Insurance Coverage.
Total 2002 Expenses Budgeted at $63,982 with no change in property owner assessment for 2002.
OKHA Attorney David Gardner provided an overview of the status of the project, updating OKHA on the Jughandle, correspondence with the State Highway Administration, and targeted completion dates. Detailed construction schematics were posted for attendees to review and ask questions.
OKHA Attorney David Gardner also reviewed the status of this neighboring project and timelines dependent upon County approvals. Gardner attended a recent public hearing, shared correspondence with the County primarily focused upon landscaping, lighting, and future traffic patterns as they will relate to the "Jughandle". Signage proposed upon completion will include a stop sign at the end of the Jughandle to permit the limited traffic entering the Center to have the right-of-way.
The maintenance of our common grounds is critical to our community. The overall appearance and maintenance is a quality-of-life issue as well as having a major impact on value. The Board has prepared a Request for Proposal that is being distributed to vendors at this time. Owners, residents and their guests are asked to assist in keeping our community pleasant. Please pick up after pets, do not litter and do not allow your friends, children and guest to so either.
The ongoing saga of OKHA relationship with our neighboring commercial establishment continues. PGC has grown substantially over the years and has become a problem with regard to negative impact on our property value, unsightliness, staffing, noise, potential environmental impact, and so forth. OKHA David Gardner will take steps necessary to begin the County Review Process of PGC special exemption permit and other possible steps.
Without notice to neighbors bordering the property, or to the OKHA, the County constructed a large metal storage facility on the Fire Station property that abuts OKHA properties. Attorney David Gardner will investigate the process and report back to the BOD. At a minimum, neighbors and OKHA will ask that the County heavily screen the structure and loading dock with fencing and landscaping.
The status, purpose and process of our ARC and approval process was open to debate and question. OKHA Attorney David Gardner explained the intended purpose of the ARC, how some guidelines have changed over the years, and at this time, the responsibility of the ARC based upon changes made by previous BOD to facilitate the process. Some property owners and or residents are either unaware of the application process, have either inadvertently or willfully circumvented the process, or have followed understood procedures that may or may not comply with OKHA documented procedures. The BOD is reviewing the entire process, ARC members and will make recommendations at the March BOD meeting.
All existing ARC members have resigned and the BOD asked for volunteers. Four volunteers were recognized and assigned to the ARC, they are:
- Paul Hughes
- Kathy Wyatt
- Jacki Pearlman
- Milt Martin
An important component of the Annual Meeting as well as our community is informal dialogue. Some attendees brought desserts to share and the Board provided refreshments and coffee to encourage residents to get to know one another. The BOD invites your feedback on coming "business with pleasure". If nothing else, those present enjoyed a great variety in cakes, cookies, brownies and other treats!
The next meeting of the Board of Directors will be held on Monday, March 11, 2002 at 7:30pm at 15630 Blackberry Drive (Secretary Frank’s home). All property owners and residents are welcome to attend (only property owners have voting rights at Annual Meetings). Your input, via letter or email, is always welcome.
There being no further business, the Annual Meeting of OKHA was adjourned at 9:35pm.