ORCHARD KNOLLS HOMEOWNER’S ASSOCIATION (HOA)
A Self-Managed, Volunteer CommunityWWW.ORCHARDKNOLLS.ORG
Minutes – Monthly Board Meeting
June 14, 2004
BOARD OF DIRECTORS (BOD): Expires
VP Detached Homes
VP Town Homes
ARCHITECTURAL REVIEW COMMITTEE (ARC):
1. ARC & BOD ABSENT: Kathy Wyatt, Rita Becker
2. GUESTS: None
3. CALL TO ORDER: 7:00 p.m. Eileen’s Home. (Thank You Eileen!)
4. PREVIOUS MINUTES:
May 12th - Board Meeting:
Addition: After June 21st meeting, reinsert following paragraph temporarily deleted last month: "24% Cap – Only One Revised Budget: After much discussion, a motion was made to make only one recommendation and put a 24% cap on the percent increase. Secretary reminded that covenants require that causes for non BOD assessment increases must be identified and justified. Motion was made, seconded and passed 5-3 to recommend only one budget, with a 24% cap on the maximum amount, and identify specific added costs. Board worked as a team for nearly an hour adding and removing needs and enhancements to try to stay within a 24% cap. It was very difficult. Most of the increase is absorbed to resolve current deficits within the existing budget. A few repairs and enhancements are included in single family and townhome communities. Another significant rate increase is likely in 2005. That will be determined by membership at next annual meeting. Secretary agreed to finalize the draft created tonight, review it with President, and prepare handouts overheads, ballots and budget for the May 17 meeting".
Change: Under "New BOD Business" – Item: "Board Rejects Higher Increases" – Make following changes:
Fourth sentence – change "emotion" to "discussion".
Delete: Under "New BOD Business" – Item: "Board Rejects Higher Increases" - Delete sixth sentence in entirety: "Meeting nearly broke up…".
May 17th – Assessment Membership Meeting: No Changes
Motion made to accept both meeting’s minutes – subject to changes noted above. Motion was 2nd – passed unanimously.
5. HEARINGS: None
6. GUEST BUSINESS: N/A
7. ARCHITECTURAL REVIEW COMMITTEE BUSINESS:
Architectural Change Requests (ACR):
15746 Cherry Blossom Lane - Install Permanent Lighting for US Flag. Committee will review.
Owner Requests Architectural Guideline Clarification - for "Odd-Even" numbered townhomes in paint standard. – Secretary revised house number table adding odd-even numbers in table. BOD agreed. Submitted to ARC for consideration at next meeting.
Owner Requests Architectural Guidelines Allow Artificial Wood - such as "Trex" (or equivalent) for townhome floor decking. Member is about to submit plans to build townhome deck. Deck floors cannot be seen from the street. BOD agreed. Submitted to ARC for vote at next meeting.
Owner Requests Architectural Guidelines Allow Patterned Floor - vs. parallel to house. Member is about to submit plans to build townhome deck. Deck floors cannot be seen from street. BOD agreed. Submitted to ARC for vote at next meeting.
Secretary Requests Administrative Change to Architectural Guidelines for Routine Clarifications Secretary discussed examples of routine clarifications that need to be made to existing master guidelines to help owners planning changes to their property. Clarifications do not require vote by ARC or BOD. For example – all townhome decks are (must be) off-set by two feet from each other. This is a standard, but not mentioned in the Architectural Guidelines. Since already a standard it does not require a vote but it should be identified within townhome decking guideline. Secretary requested that BOD and ARC approve allowing ARC Chairperson or BOD Secretary to routinely apply definition clarifications to Architectural Guidelines without vote. This generic approval would simply be made policy by inserting an acknowledgement paragraph up front in the administrative section of the guidelines. No clarifications would be allowed without discussion at meeting of BOD and included in it’s minutes. Meeting must include ARC Chairperson or Acting Chairperson. Submitted to ARC for consideration at next meeting.
8. TREASURER’S REPORT :
Financial Statement for Period: May 1 thru 31, 2004 (Amounts are last day of month)
Operating Funds Reserve: Depleted (Backup CD cashed last month)
Assessment Delinquencies: None Significant
May Expenses Within Budget (Several large commitments delayed into June)
June Expense Forecast: Negative $5,796
A. Available Cash for June Operating Expenses:
Checkbook on May 31 19,057 Balance Sheet
Less, Committed Expenses - Billable in June:
Monthly Fixed: 4,333 ABS, Insure, Water, Electric, Trash, Lawn Care
ABS Additional - Mailings/Postage 100 Meeting Notices
Sprinkler Startup 500 Seasonal Charge, Including Spare Bulbs
Repair Pedestrian Bridge 5,500 Verbally released, on hold for membership review
Replace Broken Streetlight Post #6 840 Quote
Repair Streetlight #2 130 Bulb burned out
PGC Lot-Line Upgrade 100 Not-to-Exceed
Cul-de-Sac Repairs/Upgrades 12,050 1 - Tree Option. Includes removal of felled trees
Legal Investigations 1,000 Rt 28 Sign, Sr Center Appeal, SHA/Sprinkler, Day Care
Prepare for Assessment Meeting 300 Signs and extra copying
June Surplus /(Shortfall) ( 5,796)
B. Reserve Funds at EOY 2004:
Townhome Replacement Reserves (Covenants Article VI Requires Account to be Fully Funded)
Required EOY 2004 70,300 Replacement Forecast
Less, Actual This Month 60,635 Income Expense Statement
Less, Expected Contributions to EOY 3,246 $843 / Month x .55% x 7 (Jun-Dec)
Surplus or(Shortfall) at EOY ( 6,419)
General Replacement Reserves
Required EOY 2004 61,200 Replacement Forecast
Less, Actual This Month 51,771 Income Expense Statement
Less, Expected Contributions to EOY 2,655 $843 / Month x .45% x 7 (Jun-Dec)
Surplus or(Shortfall) at EOY ( 6,774)
Bad Dept Collection and Civil Prosecution: NSF Check from previous owner of 157?? CBL turned over to attorney for civil action,collection of debt, and attorney fees. Jerry advised that current owner claims to be in contact with previous owner. Mohammad will notify attorney that current owner is forwarding mail to previous owners – therefore seems possible to locate them.
Final Audit Available - Secretary requested that Treasurer provide copy to BOD.
9. UNFINISHED BUSINESS ADDRESSED TONIGHT:
Felled Trees – Lawn Care Contractor Will Remove – Rick advised work should complete next two weeks.
Approved Modified Cul-de-Sac Upgrade – Due to our decision to retain flowering pear trees within two circles – contractor reduced quote by $950. New amount is $12,050 for five circles including removing felled trees. Pear trees will be thinned to reduce wind damage. Contractor advised that previously recommended plantings will remain healthy under pear trees. Rick advised that work will complete next two weeks.
Repair or Remove Pedestrian Bridge – Issue to be Discussed with Membership - TML developed a sketch of proposed work as requested by president. We did not take advantage of the original January 12, 2004 proposal ($4,600) so the price expired. Summer work price is $5, 520. Jerry clarified that the January 12 proposal was discounted for winter rates. BOD decided to informally review this complex decision with any members that wished to remain after Assessment Increase Meeting June 21. Secretary prepared and circulated draft talking points for use as an overhead. Rick will edit before the meeting.
Property Maintenance Violations - BOD Procedure for Post Inspection Follow Up:
Step 1 First HOA Notice Letter
Step 2 Second HOA Notice Letter – Sent Certified Mail.
Step 3 Attorney Warning (Includes first two letters) – Also Certified Mail.
Step 4 BOD contracts to enter property and resolve violation. HOA bill sent to owner net 30 days.
Step 5 If Unpaid, ABS deducts from incoming quarterly assessment income.
Step 6 If Assessment becomes delinquent, Attorney applies lien on property – including legal fees
BOD Approves Attorney Involvement for Ten Outstanding Property Maintenance Violations - Outstanding violations were re-inspected by board members this month to verify current status. HOA process to resolve repeat maintenance violations involves 6-Steps. List of violations from May 9th inspection was correlated with previous 1st and second step notices. 10 properties are at critical Step 3. Secretary reminded BOD that Step 3 process requires BOD financial commitment to engage our attorney, and, Step 4 requires significant temporary funds to finance property repairs if owner does not comply. BOD voted to proceed with attorney action. Secretary will contact attorney.
May 9th Semi-Annual Property Inspection Yields 34 New BOD Actions:
17 property violations to receive a first HOA letter from the May 9th Inspection – Step 1.
7 property’s to receive a second HOA letter (Certified) – Step 2.
10 property’s to be turned over to our attorney - Step 3 legal action.
Senior Center Routes Modified Site Plan to County Appeals Board - (Last month minutes) - Our attorney discussed ongoing issue with John Wysong, Project Engineer for Senior Center. John advised that modifications were a summary of 2003 agreements between Orchard Knolls and Senior Center in regard to saving trees and elimination of berm. Attorney advised us that we should have no further concern and forwarded Site Plan to our Secretary.
Senior Center Site Plan in Conflict with Orchard Knolls Agreements and As-Built Conditions. Secretary noted that modified site plan continued to identify Senior Center berm tie in area of our flowering trees. Further, elevations and contours on Senior Center site plan are in significant conflict with recently constructed storm water drains and swale conditions inside the berm. This is the exact area of reforesting required to screen the Senior Center from Rt 28. This is of particular concern to Orchard Knolls and Kentlands because it represents several agreements on re-foresting and screening the jughandle as well as the Senior Center.
Upon advice of our attorney, On May 26, secretary documented the two erroneous conditions and addressed the concern in a letter to Project Engineer. We are waiting on a reply.
10. NEW BOD BUSINESS
Major White Paint Spills on Street in Front of Many Town Homes – Someone illegally disposed of a large volume of white paint into Titus trash. The trash vehicle at some point did a compaction and burst the paint can. The paint was then deposited in large pools onto the black asphalt street in front of about 30 homes and is now permanently stained. Titus claims no responsibility. Asphalt is not due for re-seal until 2005. It looks terrible now. BOD authorized volunteers Jerry and Mohammad to spend up to $50 for materials to apply black sealer over the spots. They will apply materials late at night to avoid traffic sometime in the next few weeks.
Broken 1990 Vintage Split Rail Fence - Multiple Bids Requested - President explained that several sections of 1990 vintage split rail at east end of west tot-lot along the creek, rotted, collapsed, and needed to be replaced. Remaining sections are in bad shape although standing. Mohammad has a contact that will provide a bid price to repair. TML has also been asked to provide a bid price. It will be a labor-intensive repair – expected to be quite expensive. Some funds will come from Reserve Assets Replacement Plan.
Received $840 Replacement Quote - Damaged Streetlight Post: Cherry Blossom Court Streetlight post was broken off near the ground. Most likely a vehicle backed into it or, perhaps plowed snow caused the damage. Recently the post fell until light fixture is in cherry tree branches. Jerry requested a quote from our streetlight contractor to replace post and relocate it away from. Contractor visited the site and noted that post could not be relocated left or right due to private property. It could not be relocated back without destroying roots of the cherry tree behind it. Contractor recommended a 4-Inch steel pipe, filled with concrete - to be installed at curb in front of replaced post. The pipe would be 4-feet below grade and 3-feet above, in front of pole. The quote for total job was $400 less than budget. BOD voted to approve replacement this month.
In the event the pole was damaged by piled snow – a sign will be installed on the pole to prohibit plow operators from plowing or dumping snow in front of the pole. The snow removal contract will also specify this as a prohibited plowing area.
Received $1,970 Repair Quote - Common Area Floods 15728 Cherry Blossom Lane – Secretary received quote for $1,970 from Landscape Innovations (our lawn care contractor) to install a French Drain and pipe the runoff to the street. (Adjacent neighbor’s down Spouts flood the common area) – Owner requested help at 2003 and 2004 Annual Meeting. Area of concern is between 15728 & 15732. Down spout runoff from 15732 and 15734 floods common area and this owner’s property with constant water/mud. Due to the unexpectedly high cost and conflict with who has responsibility - BOD will revisit the issue at a later meeting.
Purchase Entrance Light Bulbs – Jerry requested permission to purchase (4) new "Curly" florescent energy efficient light bulbs for entrance and gazebo. These have been very successful – lasting over a year since last replacement. They are between $12-20 for 4 at Costco. BOD approved. Jerry will install them as needed.
Affirmed BOD Meeting Date and Time – BOD affirmed that future meetings would be scheduled for 2nd Monday evening of every month (except August and except Annual Meeting month) at 7pm. If Treasurer feels financial statement will not be available, he will reschedule meeting to 3rd Monday evening – same time.
Need Snow Removal Contractor - Secretary requested BOD authorize advertising now in local papers for a snow removal contractor noting that by September it will be too late. President advised he wished to discuss with a contact recommended by departing contractor. Issue to be surfaced again at next meeting.
Received Incorrect $284 Overdue Tax Bills from Montgomery County – HOA received County Tax bills for overdue taxes on two HOA parcels from 2003. County apparently sent bills to development’s 1990 bookkeeper and subsequently became lost. HOA does not pay land taxes. It is thought the two parcels were transferred to State Highway as part of Rt 28 widening although that premise has not been proven accurate. Montgomery County threatened to auction the two parcels June 15. Treasurer authorized payment until the issue could be researched. BOD voted to turn the issue over to our attorney with following goals: 1) Get our money back, 2) Get records corrected, 3 )Get assurance it will not reoccur. Secretary will follow up.
Received Incorrect $340 Facility-Use Bills from Montgomery County – HOA received Incorrect Montgomery County bills for additional fees for our last two meetings at Quince Orchard High School. After much research, it turned out that county has two conflicting rate schedules – one at their Accounts Receivable, the other at schools where the public rents the facilities. Secretary was successful at obtaining a waiver.
Gazebo Mailbox - Attempted Break-In and Damage – (See Last Month Minutes) – Secretary sent letter this month to Postmaster documenting the events – requesting assistance in securing the area and the unit.
Preparation For "2nd Special Membership Meeting for Assessment Increase" - June 21 Meeting
Notices and Signs: Secretary noted that legal notice was mailed to all owners of assessment record on May 19 including new proxy(s). In addition, a new "2nd Meeting" notice sign was installed on our exit stop sign May 19. Also, our large HOA sign with meeting notice will be installed June 15th. Notice has been on web page for 3 months. Meeting date and time was announced at May 17 membership meeting. It is also included in minutes on the web site for last 4 months.
BOD Votes Unanimous Approval of Minimum 13.2 % Increase Effective July 1 - A motion was made tonight to preclude outcome of the June 21 assessment increase request – by pre-approving the default minimum 13.2 % increase allowed by unilateral vote of BOD (10% and 3.2% CPI – also allowed by Article V). The board voted by secret ballot and passed the motion unanimously. The motion was made to make the June 21 meeting follow up process easier for membership and BOD.
Billing Error – Associated Bookkeeping called president to explain they made a mistake and mailed normal quarterly bills last week. We requested they delay all billing until after June 21 meeting – so new amounts would be properly billed. BOD will request that ABS send a supplemental bill – once the final amount is known. We will wait outcome of the June 21 meeting.
Meeting Procedure and Revised Budget: Secretary handed out copies of revised meeting procedure and revised budget for final review. Budget remains at overall 24% increase. Internal numbers changed due to time and upgrade changes. Secretary provided an overview of budget – president reviewed old vs. new rates. We deleted need for a BOD caucus and vote on minimum 13.2% Increase. (See "Unanimous Approval" Above). We ordered two sets of master lists from ABS for sign-in, one alphabetical and one by street name. All agreed to same roles as the May meeting. Secretary will have backups as overheads. Financial History and other generic handouts will be printed similar last meeting. Secretary advised that all overheads and final printing will occur on Friday, June 18. We printed 150 copies of everything last time. Since attendance was low at last meeting – it is expected to be even lower at this meeting. Secretary will print only 75 copies this time (1/2 membership).
11. REMAINING UNFINISHED BUSINESS NOT DISCUSSED TONIGHT:
Owners Complain Senior Center "Blasting" Cause Damage to Homes – Two Townhome owners have complained to HOA that they believe the rock blasting done by Sr Center excavation – may have caused extensive wall and concrete damage in homes. No other homes even closer to the blasting, have complained to-date. Board decided that since no proof exists that the two events are directly related – HOA would not take a position on the matter
PGC Authorized Minor Landscape Work at PGC/Orchard Knolls West Boundary – Near Rt 28 – PGC is accomplishing significant landscape of their frontal property along Rt 28. The location where their east boundary meets our west boundary is irregular, muddy and looks poor. We requested PGC to regrade and reseed the lot line – even if they have to encroach upon our property a few feet. They were authorized up to $100 for materials.
Recovery of Value for Damaged Rt. 28 Sprinkler System - BOD requested that secretary convey to SHA (via our attorney) our desire to settle for a few screening trees along the berm where SHA did the damage.
Day Care – Attorney Confirms License, Insurance and HOA Registration Requirements: Jerry noted that our records indicate there are no registered Day Care Operations in Orchard Knolls at this time. However owner observations indicate otherwise. BOD decided to table the matter until a less busy time.
Storage for HOA Records: ABS wants to discard all HOA records older than 7 years. If we want/need to save them, we must make arrangements for other storage. We asked ABS to provide a cost to store those records in a suitable facility. We have not heard back. Treasurer will discuss with ABS
Supplemental Community Flowers - On Hold – A proposal for upgraded colorful and creative flower bed designs for our east and west entrance marque and center island was submitted by our new lawn care contractor (Landscape Innovations, Inc). Total cost is $12,643 in addition to our new contract which already includes three times more flowers than were installed last year. Rick reminded contractor that the flowers were already included. Contractor agreed to make an adjustment. Jerry reminded BOD that at annual meeting, we advised membership that we did not have funds for non-budgeted projects. Project deferred to next meeting.
Replace Outdoor Electronics Enclosure "CedarShed Industries" makes a red cedar model with shake roof to match our homes. The 6 x 9-foot model could replace the existing ant-infested and leaking "Rubbermaid" unit causing deterioration in our electronic clock and digital controls for sprinkler and lighting systems. We have replaced two sets of controls due to ant infestation ($500 each). Ants will not infest a cedar unit. New unit would also provide storage for HOA owned equipment rusting in the Rubbermaid enclosure or stored in members garages. Location is not negotiable because it must cover a myriad of underground water valves and electrical connections currently emanating at west end of east side berm. Height is six feet. Unit is screened with shrubs. Cost is $1800. Volunteer Labor.
New East Stone Marque – It is past time to consider this capitalized investment. It would accomplish more than any other upgrade to dramatically improve our entrance, image and community value. Jerry met with "Maryland Cast Stone" on Southlawn Drive, original builder of our west side stone marque. Artwork and mold are gone – however they do same work. "Orchard Knolls" tablet would cost $1,600 today and can be done in 2 months. Cost for matching blue stone for the marque wall is unknown but we know it was acquired from "Stoneyhurst" quarry. Stone mason is "Stoneworks" in Gaithersburg. Labor cost is unknown. Black colonial lanterns are $600 each without labor. Total is estimated between $10 – 12K. Our auditor advised (see previous minutes) that we could add a line item to the budget to allocate funds annually for 3 years.
All Townhome Community Retaining Walls Unsightly – Need Pressure Wash and Stain. Townhome PT retaining walls require periodic maintenance. They have not been serviced in 13 years.
All 6 Wood Benches are Unsightly – Need Pressure Wash and Stain. These PT benches require periodic maintenance. They have not been serviced in 13 years.
Retaining Wall Behind West Berm Needs Repair – The large PT wall is bending and falling backward on the west end and may need significant repair soon.
Retaining Wall by Gazebo Covered with Mold and Decay - This dog-leg section of wall at the intersection of Cherry Blossom Lane and Cherry Blossom Place is highly visible and makes our community look poor. All town home owners must pass it to retrieve their mail daily. It needs pressure wash, stain and sealing.
Directory Update - Rick has begun steps to produce a new directory. He will contact Lisa Goodman and Rita Becker to arrange and schedule remaining logistics, reproduction and distribution work.
East Entrance Flower Bed Below Grade - Due to increased elevation of Blackberry Dr/Rt 28 East – flower bed is below grade of new sidewalk.
Delayed: Two New Streetlights for Blackberry Drive Island - Quote received for $2,750 to accomplish this project by bringing power through our conduit under Blackberry Drive from West side marque power source. BOD decided to delay and review the need after uplighting project is complete.
Delayed: One New Streetlight for Cherry Blossom Place Parking Area – Non Garaged Townhomes do not have post lamps. Center of the parking area is dark at night. One added streetlight is proposed on the curb at the center of the parking area. This added light requested by neighbors could do much to reduce vandalism to the street trees and parked automobiles. Expected cost is $1300. There are no funds at this time.
Delayed Upgrade – Underground Townhome Streetlight Circuit Fully Loaded - Capacity on this main streetlight circuit is needed for 3 future projects: 1) Additional uplights for center island, 2) Center island streetlights, 3) New colonial lamps at Townhome entrance. Circuit begins behind Cherry Blossom Ct, then North, West, and South along Cherry Blossom Lane. Contractor load tests concluded that further addition was not possible. A new parallel circuit will be required.
Blackberry Drive Crosswalk at Playground - Lisa is working with Montgomery County in an effort to have this accomplished.
Blackberry Drive & Terrace Stop Sign to Replace Yield - Lisa is working with Montgomery County in an effort to have this accomplished
HOA Neglect of Common Areas Adjacent to End-Unit Townhomes - End unit townhomes appear to own the corner lot, however, they own only 4-feet from the side of the brickwork. Remaining side area to the street is community responsibility. Community lawn care is neglecting weeding, feeding and trimming these areas. Most have become eyesores.
HOA is taking excellent care of it’s common area abutting 15701 Cherry Blossom Lane parallel-to Blackberry Drive. That town home’s common area side lot receives HOA sprinkling, trimming, fertilization, weeding, insecticide and lawn cutting. HOA should treat all their townhome abutting common area properties alike. The issue is neglect of community trimming, fertilization, weeding, insecticide and lawn cutting for other townhome side lots owned by the community.
Inefficient Curb Parking in Townhome Community - Limited curb parking is permitted and posted by signs on North and West Cherry Blossom Lane. However, spaces are not marked. Vehicles park randomly creating very inefficient use of the limited space. Proposal is to "tic" mark each space. American Striping quoted $399 to do the job in 2001.
Alleged Unlicensed Business in Cherry Blossom Place - Owner recently rented a townhome to ARC of Montgomery County: According to our attorney, this County Service appears to be a family home for mentally challenged adults requiring adult assisted living. Home is not allowed to exceed three adults. A License to operate may be required. HOA application and approval may be required. Rick obtained copy of lease for our files. Our attorney is investigating.
Dog Waste Sign Intentionally Smashed - Citrus Grove Cul-de-sac - In-ground sign has been intentionally smashed as if by a heavy hammer, beat, split and wrapped around the steel pole. Some members of the board wanted to remove it. BOD decided to replace it.
HOA Mail (Distributed by ABS) to Owner’s Alternate Addresses - Some owners have "blind" addresses for their actual residence. Their assessment bill is mailed to and paid by another financially responsible agent. ABS continues to ask BOD - Should HOA mail, prepared by ABS, be mailed to owner’s "alternate" address? Should it be duplicated for resident’s HOA property?
HOA Mail Does not get to Tenants - Due to lack of volunteers, several years ago, BOD discontinued door-to-door delivery of HOA information. Instead, all such distributions are accomplished via US mail - addressed only to owners at record-of-assessment address. Neighbors continue to ask BOD to distribute HOA informative mail to all homes to include tenants.
Annoying Home Alarm - Cherry Blossom Lane owner wants BOD to take action - Alleges that a loud, continuous, and obnoxious exterior alarm in Cherry Blossom Ct. goes off frequently (at least once a month)... alarm continues all day and does not get shut off until occupant comes home at 5pm. Says he visited owner who explained that it is an interior alarm therefore no county law applies. Cherry Blossom Lane owner alleges that alarm device is exterior mounted above rear kitchen door and very loud.
Water Pooling at Gazebo; Mosquito Breeding Ground - Owner requested that HOA regrade this area to eliminate water from pooling and risk of mosquitoes breeding. .
Preserve South West Tot-Lot Equipment - Requesting South West Lot’s baby-swings and see-saw be preserved.
SHA’s New Plum Trees for Center Island Due - SHA agreed to install one or two mature purple plum trees in center island in spring 2004.
SHA’s New Crepe Myrtle Trees for Rt 28 Median Due
SHA agreed to install crepe myrtles every 13 feet in Rt 28 Median - Blackberry Drive to Sr Center spring 2004.
12. UNFUNDED TREE AND SHRUB PROBLEMS:
2002 - Two Removed Trees not Replaced - Northwest Corner Cherry Blossom Lane
2002 - 2 Stumps Remain - Northwest Corner Cherry Blossom Lane
2003 - Large Dead Cherry Tree – Across From 15740 CBL
2002 - Two Dead Decorative Trees - Front of 12006 Cherry Blossom Place
2001 - Several Stumps - Along Creek Bank NW of 15722 Blackberry Drive
2003 - Two Stumps - Between 15722-15726 Blackberry Drive
2002 - One Stump – South side of N/W Berm – Beside 15730 Blackberry Drive
2003 - Removed Tree not Replaced, Stump Remains – Citrus Grove Rd Circle
2003 - Removed Tree not Replaced. Stump Remains – Citrus Grove Ct Circle
2002 - Three Overgrown Holly Exceeding Wall Height – Blocking Light Fixtures - Entrance
2003 - Tree Limbs Engulf Streetlight Fixtures – Cherry Blossom Lane
2002 - Dangerous Limbs Overhanging Striped Parking – South Cherry Blossom Lane
2003 - Long Dead Tree Limb – Between 15707-15709 Cherry Blossom Lane
Common Area Trees Have Never Been Shaped
13. OUTSTANDING - PROPERTY MAINTENANCE VIOLATION NOTICES:
First Letter – Mailed July 2003:
157?? Cherry Blossom Lane - Chipped/Peeling Paint On Roof Trim.
First Letter – Mailed November 2003:
156?? Blackberry Drive – Dead Tree.
157?? Cherry Blossom Lane – Missing House Number, Torn Dormer Screens
157?? Cherry Blossom Lane – Damaged Side Yard Fencing & Side Yard Trash
?? Citrus Grove Court – Garage & Storm Door Do Not Match Trim. Shutter Color Not Approved
120?? Citrus Grove Road - Foundation Must Match Color Of Siding
Second Letter - Mailed "Certified" November 2003:
156?? Blackberry Drive – Unapproved lawn trellis, Foundation color
?? Cherry Blossom Court – Unpainted deck rails. Chipped and peeling trim paint
?? Cherry Blossom Court – White (non standard) trim color.
157?? Cherry Blossom Lane - Roof Trim And Rake Need To Be Repainted
157?? Cherry Blossom Lane - Incorrect Color On The Trim.
157?? Cherry Blossom Lane - Damaged Post Light, Rotting Garage Door
120?? Cherry Blossom Place - Repair Chipped/Peeling Paint On The Front Trim
120?? Cherry Blossom Place - Deck Rails Must Be Painted To Match The Trim
120?? Cherry Blossom Place - Front Door And/Or Shutters Of Your Home Is Faded
120?? Cherry Blossom Place – Fence Damaged, Exposed Elect Outlet, Peeling Paint
May 9th 2004 - Town Home Property Maintenance Inspection Results:
Cherry Blossom Lane
157?? Torn Window Screens, Unsightly (Rotting) Front Rail Posts
157?? Torn Window Screens
157?? Peeling Paint on Roof Rake Trim. Deck Rails Rotted
157?? Trim Color Violation. "White" Front Rails do not match trim of building unit.
157?? Deck Rails and Roof Rake need paint
157?? Rear Deck Rails Need Paint
157?? Deck Rails need paint per agreement
157?? Owner's Tree is down - side of home. Fences on both sides badly damaged. Repair with cedar only.
157?? Front Rails Rotted. Deck Rails section missing
157?? Lower Front Rails Rotted
157?? Garage Door and Trim Rotted. Replace Crossbar on Post Lamp
157?? Front Door and Shutters are Faded.
157?? Deck Rails Rotted
Cherry Blossom Place
120?? Paint Peeling on Rear Windows Trim. Front Trim Paint is Peeling
120?? Sheds in violation unless yard is fenced. Deck rails and Roof Rake need Paint
120?? Paint Peeling on Roof Rake Trim
120?? Paint Peeling on Roof Rake Trim
120?? Paint Peeling on Roof Rake Trim
120?? Paint Peeling on Rear Windows and Roof Rake Trim
120?? Paint Peeling on Rear Windows Trim
120?? Deck Rails Still Not Painted to Match Trim
120?? Paint Peeling on Rear Windows and Roof Rake Trim
120?? Bottom of Front Window Trim is Peeling Paint. Paint Peeling on Rear Windows Trim
120?? Paint Peeling on Rear Windows Trim. Front Door Paint is Faded
120?? Paint Peeling on Rear Windows Trim. Front Door Paint is Faded
Cherry Blossom Court
??Deck Rails Never Painted. Dormers peeling paint
??Roof Rake is peeling paint. Post Light is falling over
??Trim Around Garage door rotting and peeling.
??Portico above front door is white. Must match trim
14. UNFUNDED COMMUNITY IMPROVEMENT REQUESTS:
Matching Colonial Lamps at Townhome Entrance
Brass "Orchard Knolls Towns" Plaques on Existing Stone Columns
Permanent Flagpoles with Uplighting at Front Entrance
Increase Berm Height at Senior Housing Boundary
Security Lighting along Creek and Bike Path
Add 2 Missing Red Maples at each end of North-East Blackberry Drive
Upgrade North-East Tot-Lot
Upgrade South-West Tot-Lot
Covered Picnic Pavilion over South West Lot
Trim All Common Area Trees.
Add One Streetlight to Cherry Blossom Place Parking
Transformers Screening in Cherry Blossom Place
15. LEGAL ISSUES TRANSFERRED TO OUR ATTORNEYS:
CB Place – ARC of Montgomery County
Townhome Landscape Issues (Do Covenants Apply?)
Delinquent Assessment Collections (ABS Attorney)
Blackberry Drive/Rt 28 Intersection Pepco Illumination
Financial Recovery – Rt 28 Sprinkler System Vs SHA
NSF Financial Recovery – Previous Owner 157?? CB Lane – NSF
Senior Center Appeal – Modification to Landscape
Back County Land Taxes – (Should not be billed to HOA)
Ten TH Property(s) – Documented Long-Term Poor Property Maintenance
16. ADJOURNMENT AND NEXT MEETING - Monthly meeting adjourned at 8:30 Pm.
Next meeting will be Monday July 12, 2004, 7:00 Pm, location to be determined. Call any board member for location. Orchard Knolls owners and residents welcome. Input by US mail, email, or web page is welcome.