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BOARD OF DIRECTORS (BOD) - Volunteers

ARCHITECTURAL REVIEW COMMITTEE (ARC) - Volunteers

• Annual meeting scheduled for 1/31/08, 7:00 p.m. QO Library
• Approved minutes from October 10, 2007
• Mr. T?????? was invited to the meeting to discuss his changes to the common area behind his house. There was discussion among Mr. T????? and some of his neighbors regarding the changes to the common area. It was noted that Mr. P???? had also been mowing the common area behind his house (approx. 5 feet.)
• It was agreed that Mr. T????? and Mr. P???? would both cease mowing the grass in the common area behind their homes. It was further agreed by Mr. T????? that he would put in some screening to compensate for the clearing he did in the common area.
• The pear tree in front of the Tot Lot needs to be replaced at a cost of approx. $3K (Resident swerved to avoid hitting a deer and hit the tree.) the Resident’s insurance should cover the cost pending further investigation by their insurance company.
• 18 missing rails on bridge to be replaced by Mead.
• Approved 2008 snow removal contract (same as last year.)
• Mead has submitted a proposal for $3,538 to replace various trees in the community. Rick to review.
• Mead Landscaping contract for 2008/9 came in at $23,332 per year (this was a 2% decrease over last year.)
• Unity came through and shut down sprinkler systems (winterized), under contract.
• Diane Tillery from the Montgomery County Police Dept was in attendance at the meeting so that we could discuss the various problems we have been experiencing in our community. Diane suggested that every time there is an issue we need to call the MCPD to register a complaint 301-279-8000. When someone calls they have 3 choices on how they will be recorded as the complainant:

1. Known complainant – give name and address which will be recorded in the records and then the police will visit your house
2. Reluctant complainant – you will give your name but the police will not broadcast your name, they will follow up with a phone call only
3. Anonymous complainant – you do not give your name. the police respond to the call but they do not call you back to give you any updates on what transpired

The above information needs to be communicated to the community.

• Diane suggested that we also send an email to Darryl McSwain – Commander at the District Station (darryl.mcswain@montgomerycountymd.gov) and request that they have a beat officer come out so we can talk to him about the problems.
• Diane also requested that we send her copies of the letters we sent to homeowners with the problem children.
• It was noted that we need to encourage neighbors to stop speeding.
• We need to put out a flyer to the community to encourage them to attend the Annual Meeting so that we can discuss "gang activity and your safety." Officer Diane Tilley will be in attendance to help with the discussion.
• Diane strongly encouraged us to start a Neighborhood Watch program to help deal with some of the problems in the community. To set this program up we would need one volunteer for every 10 -12 houses and then one overall volunteer (approx. 17 people.) If we can get enough volunteers there would be 3 nights of training (approx. 10 hours):
1. Organization – goals and expectations
2. Recognizing suspicious behavior
3. Someone would be brought in from 911, State’s Attorney, or Gang Coordination division

ADJOURNMENT Meeting adjourned at 8:38 PM. The next meeting is scheduled for Wednesday, Jan 16, 2008 at 7:00 PM.

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